Data Privacy Statement – Online Application Process

WIK Far East Ltd., Lucerne Branch
Pilatusstrasse 41, 6003 Lucerne, Switzerland

Note: This template serves as a general guideline and does not claim to be legally exhaustive. It must be reviewed and adapted to reflect the specific legal, organizational, and operational context of WIK Far East Ltd., Lucerne Branch.

1. General Information

This data privacy statement applies exclusively to personal data collected during the online application process. It is intended to inform you about how we handle your personal data at WIK Far East Ltd., Lucerne Branch Office.

2. Controller

The controller under data protection law is:
WIK Far East Ltd., Lucerne Branch
Pilatusstrasse 41
6003 Lucerne, Switzerland

Commercial Register Number: CHE-227.108.275
Registration Court: Handelsregister des Kantons Luzern

3. Personal Data Collected

Personal data refers to information relating to an identified or identifiable person. This includes, for example, your name, address, telephone number, and date of birth, as well as data related to your professional background.

4. Purpose of Data Processing

If you apply electronically (via email or our online portal), your data will be collected and processed for the purpose of managing the application and potentially forming an employment contract.

By submitting your application, you provide personal data that we will use solely for recruitment purposes.

The data collected may include:
- Name (first and last)
- Email address
- Phone number
- LinkedIn profile (optional)
- Source/channel through which you found us
- Documents such as your CV, cover letter, certificates (which may include address, date of birth, etc.)

Access to your data is restricted to authorized HR staff and hiring managers directly involved in the recruitment process.

5. Data Retention

Your personal data will be stored for 365 days after the conclusion of the application process to meet legal obligations or defend against potential legal claims. After this period, your data will be deleted or anonymized.

If you consent, we may store your data for an additional [insert number] days to include it in our Talent Pool for future opportunities. This may include positions such as internships or apprenticeships.

Should you accept a job offer, your data will be retained for the duration of your employment and processed in accordance with our employee data protection policies.

6. Disclosure to Third Parties

Your data will be transmitted securely via TLS encryption and stored in a database operated by Personio GmbH, our HR and applicant management service provider. Personio acts as a data processor under Article 28 of the GDPR, and data processing is governed by a data processing agreement between WIK Far East Ltd., Lucerne Branch and Personio.

7. Your Rights as a Data Subject

Under the GDPR, you may have the following rights depending on the legal basis for processing:
- Right to access (Art. 15)
- Right to rectification (Art. 16)
- Right to erasure (Art. 17)
- Right to restrict processing (Art. 18)
- Right to data portability (Art. 20)
- Right to object (Art. 21)
- Right to withdraw consent (Art. 7(3))

To exercise your rights, please contact our Data Protection Officer (see section 2 above).

8. Final Provisions

We reserve the right to amend this data privacy statement at any time to comply with legal updates or internal process changes. The current version will apply to all future applications and visits to our careers page.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.